Industries / Dental ClinicA full schedule, without adding staff.
Grapevine answers every new-patient call, books straight into your schedule, reminds patients, refills cancellations and brings overdue patients back — automatically, day and night.
Free 30-min demo · Done-for-you setup · Live in days
24/7Every call answered
2 minutesTo book online
1 tapTo confirm or pay
0 extra staffWe set it all up
An empty chair is a clinical day lost.
Chair time is your inventory — and it expires every hour. Missed calls, gaps, no-shows and overdue patients quietly drain production. Here’s the cost, and the fix.
New-patient calls missed while your team is busy chairside.
Typical value of one no-show or last-minute cancellation.
Patients past due for recall who simply forgot to book.
New patients pick the practice with more, better reviews.
How much is your front desk leaking?
Move the sliders to match your practice. It’s a simple estimate — but most owners are surprised.
9:12pm on a Sunday. Answered on the first ring.
It speaks naturally, answers common questions and books straight into your real schedule — then updates your CRM and texts the patient. All while your office is closed.
- Answers every call, 24/7 — no hold music, no voicemail
- Books only real open times in your calendar
- Hands anything clinical or complex to your team
Grapevine is working
- Answered on the first ring
- New contact created in CRM
- Reason noted: chipped tooth
- Insurance details saved
- Booked Thu 8:30 AM · Dr. Patel
- Confirmation text + intake form sent
Flip the switch. Watch the week fill up.
An example week at a busy chair — first as it runs today, then with Grapevine answering, reminding, refilling and reactivating.
Illustrative example based on a $210 average visit. Your results depend on your practice.
General, ortho, pediatric, cosmetic & specialty — one system fills the schedule.
For family & general dentistry
- 6-month hygiene recall runs on autopilot
- New-patient exams booked by AI, day or night
- Insurance and “are you taking new patients?” questions answered instantly
For orthodontic practices
- Free-consult leads followed up within seconds
- Adjustment reminders keep treatment on track
- Treatment-plan follow-ups with payment-plan links
For pediatric practices
- Parent-friendly texting — confirm with one reply
- School-holiday recall pushes fill the busy weeks
- Guardian forms completed before the visit
For cosmetic dentistry
- High-value consult leads nurtured by email & SMS
- Smile-makeover campaigns to past patients
- Deposits collected by text-to-pay
For endo, perio & oral surgery
- Referral intake forms straight into your pipeline
- Pre-op instructions sent automatically
- Post-op check-ins and review requests
Every new patient booked, day or night.
Patients book online — or through the AI receptionist on the phone — straight into your live schedule. Their forms are collected before they arrive.
- 24/7 self-booking from your website, Google and Facebook
- Only real open times are shown — no double-booking
- Confirmation, intake form and reminders sent automatically
New Patient Exam & Cleaning
60 min · Dr. Patel · Bright Smile DentalTue, Oct 6
You’re booked!
Tue, Oct 6 · 9:30 AM
- Added to Dr. Patel’s schedule
- Confirmation text sent
- Intake form link sent
- Reminder set for the day before
Online booking powered by Grapevine
- 7:58aNew patient bookedBefore doors opened AI Voice
- 8:00aReminders sentTomorrow confirmed Automation
- 10:20aCancel → waitlist filledChair refilled in 6 min Automation
- 1:00pRecall batch sent142 overdue patients Email & SMS
- 5:30pReview requests sentToday’s visits Reputation
- 6:15pBalances collectedText-to-pay links Payments
Front-office work, handled automatically.
From the first call at 7:58am to the last payment at 6:15pm, Grapevine does the follow-up — so your team stays focused on the patients in the chair.
- Every new-patient call answered and booked
- Cancellations refilled from the waitlist
- Overdue patients reactivated automatically
- Fewer no-shows, more reviews, faster payments
The whole practice, in one view.
Patients, recall, reminders, messages, reviews and revenue — one connected, secure dashboard your front office runs from.
GRAPEVINE- Dashboard
- Conversations
- Calendars
- Contacts
- Opportunities
- Payments
- Marketing
- Automation
- Reputation
- Reporting
One inboxTexts, calls, emails, chat and Google messages in one place.
Every patient trackedFrom first call to booked, showed and recall — nobody slips.
Reputation at a glanceSee every review and reply without leaving the hub.
Revenue you can seeProduction and payments reported automatically.
Booked in 2 minutes
A call at 9pm answered instantly, an appointment booked in two minutes, a reminder the day before and the balance paid from their phone — the easiest dental visit your patients have ever had.
A fuller schedule in days.
We set up intake, recall and reminders around your practice. Your team doesn’t have to learn a new system on their own.
Map your practice
Providers, services, hours and recall intervals.
Connect
Phone, schedule and patient list in one place.
Automate
AI booking, reminders and recall go live.
Reactivate & grow
We launch campaigns to bring overdue patients back.
One platform doing the work.
Everything on this page runs on these connected Grapevine tools. Tap any one to see it in detail.
Answers and books patients 24/7.
ExploreReminders, waitlist and follow-ups.
ExploreMore reviews, faster replies.
ExploreText-to-pay and easy balances.
ExploreRecall and reactivation campaigns.
ExploreEvery patient’s history in one place.
ExploreAll messages in one inbox.
ExplorePages that turn visitors into bookings.
ExploreLet’s prepare your practice for the AI era.
Don’t let your practice fall behind. See exactly how Grapevine would answer, book, remind and reactivate for your patients.
- Get in touch with us todayTell us about your practice in 60 seconds
- Discover your perfect solutionA 30-minute session built around your schedule
- Configure & integrateWe connect phone, schedule and patient list
- Launch & optimizeBooking, reminders and recall go live
- Achieve successFuller schedule, fewer no-shows, more reviews
Dental practice questions, answered.
Talk to our team — we’ll show you exactly how it would work for your practice.
Book a free demoYes. It answers new-patient calls and messages 24/7, handles common questions (hours, location, services, insurance basics) and books against your live schedule. Anything clinical or complex is passed to your team.
Grapevine finds patients past their recall date and sends friendly, personal texts and emails with a booking link. It keeps following up until they book or ask to stop.
Confirmed appointments are far less likely to be missed. Patients confirm or reschedule with one reply, so you hear about gaps early — and the waitlist can refill them automatically.
All messages and records sit in one secure platform with controlled staff access. We configure it around your privacy obligations.
Yes. Digital intake forms and text-to-pay links let patients complete paperwork and pay from their phone, before or after the visit.
No. Our team does the setup — phone, calendar and patient list — and trains your front desk. Most practices are live within days.
Yes. We connect your existing number and add booking and chat to your current website, or build you a new one on Grapevine if you prefer.
Fill the chairs. Grow the practice.
See Grapevine answer, book, remind and reactivate for your dental practice — in a free 30-minute demo.
No contracts to sign on the call · We do the setup for you